Problem
A prominent law firm was tasked with reviewing a complex case file consisting of 660 pages, including 250 embedded images of documents from a Freedom of Information request, contained within an 89MB PDF.
Traditionally, the effort required to review a document of this size and complexity would be significant. It took one of the firm’s experienced lawyers over 40 hours to read, analyse, pull out the chronology of events, and identify areas of potential litigation.
This process was not only time-consuming and costly, but also susceptible to human error and fatigue, potentially impacting the quality and consistency of the analysis.
Solution
The firm used KnowledgeFlow’s advanced document analysis features specifically designed to deal with large and complex documents.
KnowledgeFlow ingested the full 660-page case file, including performing deep optical character recognition on the all embedded images, creating an embedded local vector database for enhanced analysis, and completed a comprehensive review in less than 15 minutes.
The platform identified key areas of potential litigation and provided precise citations from within the document so the lawyer could go back and complete reference checks.
Furthermore, KnowledgeFlow retained the entire case file and its analysis in memory, enabling the legal team to securely share the file with colleagues or external parties. Recipients could then query the document themselves, ensuring consistent access to the same insights and references.
Outcome
By adopting KnowledgeFlow, the law firm reduced the document review process from 40 hours to under four hours —a 90% reduction in time spent.
This allowed lawyers to focus on higher-value tasks and improved the overall efficiency of case preparation. The platform’s ability to cite references directly from the source enhanced accuracy and transparency, while the secure sharing and collaborative querying features supported seamless teamwork both within and outside the organisation.
KnowledgeFlow empowered the firm to deliver faster, more reliable legal analysis, ultimately improving client service and reducing operational costs.